This is the first in a series of posts on how to create a buzz for your company via PR. This first post details the items you need to get you started.
Hi-res (300 dpi) photos of your products. These should be on a white background and in focus – if you have a product with labels then make sure when you zoom in you can read the label clearly. If you are service-based company then you need hi-res photos of images of you and images of what you represent (i.e. if you are a money expert and the PR campaign angle is about offering quick tips on saving money then have pictures of people pulling their hair out, sitting at a kitchen table looking over bills, enviously looking at a luxury family car). If the photos are too large to email then look at ways to share the photos via services like YouSendIt.
A press kit. Companies always ask if they really need a press kit. The short answer – YES. The media will not take you seriously if you do not put the effort into providing them with information on you, your company, your products/services, price, and distribution (retailer list). Have a professionally designed press kit which means get a graphic designer to lay it out (not your brother Tom who can do wonders in MS Word). The good thing is that a press kit can double as sales kits which means you (or your sales reps) can use it to solicit new accounts; the investment goes beyond media outreach.
Bloggers are more forgiving so if you are planning on doing a blogger outreach campaign then you can typically get away with supplying them with photos and a brochure (along with a pitch letter). However if you are including e-newsletters in your blogger list then note that they do require a press kit.
Samples. Be prepared to send samples of your product or provide your services for free (if that’s possible). Bloggers and editors require samples; don’t expect them to give you coverage based on photos. Better yet, for bloggers, offer them samples or a discount they can offer to their readers.
If you are service then think about ways you can offer them your expertise. This could include quick tips, free tickets to your speaking engagements or cross-promotion of your blog posts.
Target list. Whether you are approaching media outlets or bloggers, you will need a contact list. This requires time to research the outlets and read/watch/listen to past articles/posts/reports in order to find out who the best person to pitch, if they write straight product reviews or take a larger look at an industry surrounding the product/service. For traditional media outlets, target the reporters or assistant editors vs senior editors.
Build your list in Excel with multiple columns headings: outlet name, web address, contact name, contact email, contact phone, address, twitter ID, facebook page, statistics (subscribers, number of followers, etc).
Press release or social media release. This is a debatable essential. Bloggers don’t want to receive press releases but some will accept social media releases; the media are inundated with press releases but most of the time they don’t read them right away unless they know the sender or company. Sometimes a well written email can take the place of a press release. We recommend writing press releases for events, a product launch or if you are planning a wide distribution (via a service like Cision).
In the end, a press release is simply a tool used within a process, but it’s the process that really counts.
Next post will be on establishing a benchmark to determine success.
